Streamline Healthcare Proposals
Why the old way is broken
Manual RFP responses are costing you more than just time.
Clinical Accuracy
You can't "hallucinate" in healthcare. Our RAG technology grounds every answer in your verified clinical docs.
HIPAA & Security
Security questionnaires in healthcare are 200+ questions long. Automate them instantly.
Multiple Stakeholders
Clinical, IT, Legal, and Finance all need to weigh in. Centralize the process.
Built specifically for
Healthcare & MedTech
Evidence Based
AI answers are strictly based on your uploaded clinical trials, whitepapers, and spec sheets.
Security Questionnaires
Crush the HECVAT and vendor security assessments that hospital IT teams demand.
Update Once, Everywhere
New FDA clearance? Update your library and every new proposal uses the latest info.
The Healthcare RFP Challenge
Healthcare vendors face a unique combination of challenges: rigorous clinical accuracy requirements, extensive security and privacy compliance, lengthy procurement cycles, and multiple stakeholders who must approve every response.
A typical health system RFI/RFP might take 3-6 months from initial response to contract award. During that time, you'll complete security questionnaires, clinical validation documentation, integration assessments, and pricing proposals—often with different hospital departments asking overlapping questions.
What Makes Healthcare RFPs Unique
Clinical Accuracy is Non-Negotiable
In healthcare, AI "hallucinations" aren't just embarrassing—they're dangerous. If your proposal claims FDA 510(k) clearance for an indication you don't have, or cites clinical trial results inaccurately, you face regulatory consequences beyond just losing the deal.
Velocibid's RAG (Retrieval Augmented Generation) architecture addresses this directly. Every AI-generated answer cites specific source documents. When the system says "Our device demonstrated 95% sensitivity in the pivotal trial," it shows you exactly which document and page that claim comes from.
Your team verifies citations, not creative writing. This grounded approach ensures clinical accuracy while dramatically speeding up response time.
HIPAA and Security Requirements
Hospital IT and security teams don't take vendors at their word. They want documentation: HIPAA compliance attestations, SOC 2 reports, penetration test results, data flow diagrams, BAA templates.
Healthcare security questionnaires are notoriously long. The HECVAT (Higher Education Community Vendor Assessment Toolkit) alone contains 300+ questions, and many health systems add their own requirements on top.
Velocibid transforms these questionnaires from multi-day projects to multi-hour reviews. Upload your compliance documentation, and the AI generates accurate responses with proper citations—ready for your security team to verify.
Multi-Stakeholder Coordination
A healthcare sale involves:
- Clinical teams evaluating clinical efficacy and workflow fit
- IT teams assessing integration and security
- Legal/Compliance reviewing regulatory requirements and contracts
- Finance/Procurement comparing pricing and terms
- Executive sponsors weighing strategic fit
Each group asks questions from their perspective. Coordinating responses across all stakeholders—especially when questions overlap—creates version control nightmares and inconsistencies.
Velocibid centralizes the response process. Your entire team works from a single source of truth, ensuring the clinical team's statements align with IT's security claims and legal's contractual commitments.
How Healthcare Vendors Use Velocibid
Evidence-Based Responses
Upload your clinical evidence library:
- FDA 510(k) clearance letters
- Clinical trial results and publications
- Peer-reviewed studies
- Real-world evidence data
- Product specifications and IFUs
When RFPs ask about clinical efficacy, Velocibid generates responses grounded in your actual evidence—with citations that evaluators can verify.
Security Questionnaire Automation
Hospital security assessments share common themes. Whether it's HECVAT, a custom questionnaire, or questions from the HITRUST framework, Velocibid recognizes the intent and maps your documentation appropriately.
Upload your:
- HIPAA compliance documentation
- SOC 2 Type II report
- Penetration test results
- Data security policies
- Business Associate Agreement template
The AI learns your security posture and applies it consistently across all questionnaires.
Regulatory Currency
Healthcare is constantly evolving. New FDA clearances, updated clinical data, regulatory changes—your proposal content needs to stay current.
With Velocibid, updates are simple: upload the new documentation. The AI immediately incorporates current information into all future responses. No manual updating of Q&A libraries or template documents.
Results for Healthcare Vendors
Healthcare and MedTech companies using Velocibid report:
- 75% reduction in security questionnaire completion time
- Improved clinical accuracy with citation-backed responses
- Faster RFI responses enabling more competitive positioning
- Consistent messaging across clinical, IT, and executive stakeholders
Win more health system contracts with accurate, compliant proposals—delivered faster.
Frequently Asked Questions
How does Velocibid ensure clinical accuracy?
Velocibid uses RAG (Retrieval Augmented Generation) technology that grounds every answer in your uploaded documentation. Each claim cites specific source documents, allowing your team to verify accuracy before submission.
Can Velocibid handle HECVAT and healthcare security questionnaires?
Yes. Upload your HIPAA documentation, SOC 2 report, and security policies. Velocibid generates accurate responses to HECVAT, health system security assessments, and custom questionnaires with proper citations.
How does Velocibid handle FDA regulatory documentation?
Upload your 510(k) clearances, clinical trial results, and regulatory correspondence. When RFPs ask about regulatory status, Velocibid generates accurate responses citing your specific clearances and indications.
See How We Compare
Looking at alternatives? See detailed comparisons with other RFP tools.
