Governance & Compliance
Response locking, legal review, content ownership, and compliance reports.
Velocibid provides enterprise-grade governance controls to ensure approved content stays untouched, legally sensitive answers get proper review, and your team maintains full accountability over every edit.
Response Locking
Once an answer is approved — either through the simple approval flow or a multi-level workflow — it is automatically locked. This prevents accidental edits to finalized content.
Auto-Lock on Approval
When a question reaches Approved status, the answer textarea is disabled and a lock overlay appears. The answer is frozen in place.
What's recorded:
- Who locked it
- When it was locked
- Why (auto-lock reason or manual reason)
Admin Unlock
Only Admins can unlock a locked answer. Click the Unlock button in the question card footer.
Unlocking is logged in the audit trail with a reason, maintaining full accountability.
Legal Review Gate
Velocibid automatically scans AI-generated answers for legal keywords that may require expert review before submission.
Automatic Legal Keyword Detection
When the AI generates an answer, Velocibid scans it for terms across 7 legal categories:
Examples: indemnify, limitation of liability, SLA, GDPR, warranty, NDA, patent, cyber insurance, and 30+ more.
Legal Review Status Flow
When legal keywords are detected, the question is flagged with a "Legal Review" badge:
- Pending: Answer contains legal keywords and needs review.
- Approved (Legal OK): A reviewer has confirmed the content is acceptable.
- Flagged: The content needs revision before submission.
Content Ownership
Every Smart Library entry has an owner — the person responsible for maintaining that piece of knowledge.
- Ownership is automatically assigned when a library entry is created.
- Owners are shown with a blue badge on library cards.
- Ownership can be transferred to another team member by the current owner or an admin.
- All ownership changes are logged in the audit trail.
Compliance Reporting
Admins can generate compliance reports from Configuration > Compliance. Available report types:
Audit Trail
Full log of every action taken in the workspace — edits, approvals, uploads, deletions.
Approval History
Summary of all approval requests — approved, rejected, and pending — with action details.
Legal Review Log
All questions flagged for legal review with their current status and reviewer details.
Full Report
Combines all three reports into a single comprehensive compliance document.
All reports can be exported as PDF for sharing with auditors or management.